Are You Making These Five Business Mistakes?

Having business systems in place is crucial to the success of your business.

The question is: How can you make sure your business processes actually help rather than hurt you?

Let’s discuss five mistakes many businesses are making.

Mistake #1: Not having an overall goal.

It’s common for people to focus on the details of the business but not on specific tasks that they need to perform. If your business doesn’t have an overall goal then your details would tend to be fuzzy. This can cause a disconnect.

Every business should have a goal and a model to follow. You may have a goal for instance of hiring team members. If that’s the case it’s more important than ever for you to make sure that you have goals and systems in place.

Your employees will be looking to you for guidance and direction so you need to make sure you have your goals clearly defined before you tell others what to do.

Having an employee handbook will help new hires understand their responsibilities.

Mistake #2: Not using technology properly.

All businesses need to use technology to some degree. That being said no business should rely 100% on technology. Why? Technology can break down. Relying too heavily on technology may weaken your business model.

For example: A grocery store looses power. That meant they can’t use their cash registers. The employees need to write the items down that were purchased and figure out the exchange of money. If the staff isn’t trained to do this prior to this disruption it could wreak havoc on the business.

Mistake #3: Not being detail oriented

You need to document the details for performing various tasks in your business. This helps a new person who comes onto your team know how to operate the system with little guidance.

The best way to handle this is to have two systems in place. One would be written the other would be via technology (software).

Mistake #4: Having too much clutter.

Not everything in your business needs to be written down word for word. You can write down the main idea. Having too much documentation can cause confusion and more clutter. Make sure that necessary directions are documented.

Remember when documenting various tasks make sure those tasks are refined and proven so that your business is running efficiently. Think split testing. Try performing the task one way. See how that works. If it doesn’t then go on to plan B. The point is you want to know what works and then utilize that strategy.

Mistake #5: Interaction with people

There may be times when certain processes of your business will need that human touch. For example let’s say you have a product that needs to be shipped a certain way. You need to document the specific details in order to make sure that the shipping and handling of your product is done in an efficient and thorough manner. You may also have to train people on how to handle customer service for that particular product.

When you have a team it’s extremely important that you train them properly so that they know what’s involved in the processes so that you have a well-oiled machine.

One of the best practices you can put into place is having an employee handbook which was mentioned earlier. This handbook will also contain procedures and policies that you expect to be followed. Having this in writing will help your employees to see in black and white what is required of them. Make sure they not only read the employee handbook but also sign off that they read, understand and agree with it.

Even if you decide to use a virtual assistant make sure you have it in writing what you expect of them. This will help with any type of confusion that may arise during a specific task you have assigned them.

If you are a solopreneur it’s important that you set guidelines for yourself as well. Having things written down and in an easy to follow format will help you be more efficient.

Once you know your business inside and out and it will be easier for you to write the employee book of policies and procedures mentioned above. If you do that in advance of hiring any team members you will be ahead of the game should your business experience a major growth spurt.

Put these systems into place and you will find your business is more productive.

A Critical Mistake 99% of New Home-Based Business Owners Make Before They Sign Up

There are many reasons why people either succeed or fail with a home-based business opportunity. However, there is one critical mistake that most people make before they sign up that will have a major impact on success or failure.

If you are involved in a home-based business you have experienced the recruitment process. You are invited to check out a home business through one of many ways including a hotel or home meeting, business presentation CD, phone presentation, or a one-on-one presentation.

The presentation, generally, is about the business and what it does to make life better for everyone using their products or services. A good presenter will show you how the business makes sense and the exciting opportunity that lies before you. By the time the presentation is over the opportunity sounds so good you can’t understand why anyone wouldn’t join and become a millionaire.

Hopefully, you have done your due diligence. You have checked out the company and its products to make sure they are what they say they are. You have experienced the products and services, believe in them and feel in time that you could develop a passion for them. And, finally, you feel confident you can go out and build a business with this company.

But wait! There’s something that is missing and it is the one critical step that must take place to make sure you have the best chance for success. You have to find out how qualified your potential sponsor is in leading, training and coaching you. How they answer your questions should be key to whether you join their team or not.

Here are critical questions you should ask:

· What kind of business building experience and training do you have?
· Tell me about the team you have built and how you did it
· Specifically, how do you build your business?
· What you do to teach your new business partners to do to ensure their success?
· How much time do you traditionally spend teaching and mentoring your new partners?
· Can I call and talk to several of your business partners to get a feel for your organization and how your work with them?
· How easy are you to contact? Will you be available when I need you?
· IMPORTANT: If your potential sponsor is new to the business, you need to ask these questions to his sponsor before signing up

Most people hardly ever ask these questions. They end up signing with inexperienced and non-mentoring business partners. The result, in most cases, is frustration and failure.

Having a sponsor with strong leadership and training experience mentor you through your first years in a home-based business is critical. Here’s why:

· Most people signing up for the home-based business opportunity have little or no business building experience
· Starting a business is tough work and a strong leader needs to be there to mentor the new business partner through the highs and lows
· You will need to develop a new set of skills: presentation, closing, training, mentoring, etc. including a proven step-by-step business building process or system
· To avoid many of the pitfalls many inexperienced associates fall into
· Help develop the right mindset to succeed

Unfortunately, most prospects are told this is an easy business to build. Anyone can do it! So, the new business partner comes in with false expectations. Only to learn, the hard way, that success comes with the price of hard work, education and commitment. For most, starting a home-based business is a huge challenge.

A sponsor must be honest. A recruit has to understand the benefits of being involved in the business, but counseled that there is much to learn and a long-term commitment to the business is required for success. The sponsor may ask for a one-year commitment with a minimum number of hours a week to work the business before signup takes place. The prospect needs to understand this is a serious business and to make serious money will require constant plugging in and participating over several years.

New partners may never have been involved in sales or recruitment, so, this is foreign territory. The sponsor must have the knowledge and experience to teach the basics and get the new business partner off to a solid beginning teaching a success system that is in place and being used by other business partners.

A leader will work directly with his new recruit to understand the business inside and out. He will teach solid fundamentals that will be the foundation the new partner will fall back to for the rest of his career. And, in turn, teach this system to his recruits, too.

Signing up with a proven experienced leader is a critical part of building a successful business. He will be your mentor, coach and trainer for you through thick and thin and lead you to success.

So, the next time you investigate a home-based business opportunity ask the critical questions that 99% of potential business partners never ask about leadership and training. It could make the difference between success and failure.

Are Employee Personal Electronic Devices Dangerous to Small Business Security?

Can my employees using their own endpoint devices endanger the cyber security of your business? ”

Good Morning:

A lot of small business owners are starting to allow this and the answer, of course, is YES, your business computer system will possibly be more vulnerable. In fact, how can it not be? But that doesn’t mean that it should never happen. So let’s cover a few things to help you can decide if it is safe for your small business.

Inside some businesses it will work fine.

This is a business decision that you need to make with thoughtful deliberation as well as valid information. What is good for some businesses will be dangerous for others. Some call it the BYOD transition and it opens up all kinds of potential small business security issues.

For one thing, you need to always check to make sure that your employee’s device has anti-virus protection. No exceptions. You simply must determine that it can handle any possible security concerns, especially if you have company network with company data installed on it. Consider all data to be sensitive and therefore a valid company security issue.

Keep in mind that this will involve regular software updates, and you will find it difficult to track this over a wide variety of devices.

Never, ever, consider not installing a Fail-Safe on your machines in case the device is lost or stolen. This will wipe the data from the device to prevent unauthorized use of your company material.

But it is possible that it might be appropriate to consider a BYOD policy for your office equipment. Under the right conditions, it can be a real bonus for your business.

QUESTIONS TO HELP DECIDE IF A NEW ENDPOINT DEVICES POLICY IS DANGEROUS TO CYBER-SECURITY.

Here are a few questions for you to go through in order to decide. I encourage you to get competent advice from a trusted source, from someone who really understands the issues involved. Your software provider could be one source. You don’t want to buy things you don’t need but it can be a real disaster to miss a bet here.

First of all, I would question if your employees are really tech-savy. Don’t just ask them but find out for sure. This can make the process easy but a miss here can spell nightmare. Also, will they have reliable equipment as well as understand how to update and maintain it from a security standpoint. The difference here will make the transition either easy or wildly chaotic.

Secondly, is how sensitive is your company data? Some companies would find one slip-up here to be catastrophic, while another will ease through it. If you have a medical, financial,or legal office, I would be very wary. Having a serious data breach here could lead to all kinds of problems and is too big a gamble. So think this through.

Thirdly, how many employees would be able to choose their own devices? If only a few employees are interested in this change in policy, the problems in it may not be worth the hassle. Remember that cyber security is the paramount concern. Not just happy employees (although that is of vital importance!).

Next would the question of how quickly is the business growing? If you are expanding quickly, the benefits might be huge. It could reduce your already serious technology costs a great deal. And new hires could have reduced work stations. This might also reduce on-site workers which will leave you increased office space.

The next question is one to ponder seriously and slowly. It depends a lot on what kind of office staff you have. If your people are serious about business and possess the business focus necessary, it might work out fine.

When you walk around the office, do you see a lot of surfing? Do they play games while working? If so, you know what will happen with their own devices. Your company data might have to compete for space with Donkey Kong.

I am just saying that if they have a hard time focusing on your business priorities, giving them access to their own devices might be counterproductive.

These are serious things to consider and get some good advice.

Thank you for coming.

Jim